NW Scheduler | Territory Assignments

Territory Assignments allows you to Assign territories to either Publishers or Field Service Groups.

Territories can also optionally be assigned as Personal Territories or for a Campaign.

Territory Assignment Records are retained for the current service year and for the previous service year only (see sfla).

To access Territory Assignments:

Click Territories > Territories List or Territories List and Map
Select a territory
Click Territory Assignments

Territory Assignments List

Past and current Territory Assignments are listed for the selected territory.

Note: Territory Assignment Records are retained for the current service year and for the previous service year only (see sfla).

The Territory Assignments List shows the following:

Date Assigned
Date Completed
Campaign icon
Assign to (person or Field Service Group)

Territory Assignments

Assigned to

Territories can be Assigned to a Publisher, Field Service Group or Neighbor Congregation.

This determins who can access Terriroy Administration on NWP app, and who is shown on the S-13 Territory Assignment History record.

Note: Each person can be assigned a maximum of 10 territories at one time, and each Field Service Group can be assigned a maximum of 15 territories at one time.

NWP App Show to

This determins who will see the territory on NWP app, and can be either:

Congregation
Field Service Groups
Family
Persons

This can later be changed either in NWS or on the NWP under Territory Administration.

Territories assigned to a Neighbor Congregation will not appear on the NW Publisher app.

Congregation Territory

Typically, you would assign this territory to a Person, and then set NWP App Show to – Congregation

- For example, a brother conducting the Wednesday morning Meeting for Field Service would be assigned a territory. He will arrange and direct everyone who is witnessing on Wednesday morning to work this territory together. (See km 3/15 pp. 3-6 par 6, or od 65-67, or km 11/98 pp. 4 par 7)

This is the most common way to assign territories.

Field Service Group Territory

Weekend Field Service territories can also be assigned to a Field Service Group.

In this case, you would typically assign the territory to a Field Service Group, and then set NWP App Show to – Field Service Groups

Personal Territory

Assigning a territory to a Person does not automatically mean it is a Personal Territory. You must choose NWP App Show to – Persons to limit this to a single person.

Remember, the majority of preaching is not done with Personal Territories, but together as a group.

- For example, a brother conducting the Wednesday morning Meeting for Field Service would be assigned a territory. He will arrange and direct everyone who is witnessing on Wednesday morning to work this territory together. (See km 3/15 pp. 3-6 par 6, or od 65-67, or km 11/98 pp. 4 par 7)

Personal Territories should be considered a “supplement” to Group Witnessing, and should not replace group witnessing. (see km 12/06 p. 8 par 5)

Family Territory

Typically the territory would be assigned to the Family Head, and then set NWP App Show to – Family.

Please ensure the Families have been correctly setup in Congregation > Groups and Families > Families.

If any family member cannot see their Family territories:

Double-check the Family has been correctly setup in Congregation > Groups and Families > Families
Click App > Refresh Persons App Data

Neighbor Congregation

Territories assigned to a Neighbor Congregation will not appear on the NW Publisher app, and are not sent or “synchronized” with a Neighbor Congregation. This is for your reference and records only.

For example, if your congregation has difficulty covering all your territory, you might loan several territories to a Neighbor Congregation.

New Territory Assignment

Click Territories
Select a territory
Click Assignments
Click the Select button (light yellow)
Select the category Publisher, Field Service Group or Neighbor Congregation
Search or select the Publisher, Field Service Group or Neighbor Congregation
- Note: All Active persons who have a Privilege of UBP, Publisher, MS or Elder can be assigned territories
- Note: You can also select either Circuit Overseer (bottom of list) or None (top of list)
Click OK
Optionally, select a Campaign
Choose the NW Publisher app Display
Set the Date you wish to make the Assignment
Click Assign

Note: If you have added Territory Addresses, you should Reset Addresses before assigning this territory.
Note: If you have enabled the NW Publisher app and the App Feature ‘Show Territories’, you should now click App > Send App Data

Self-Assign Territories

The Territory Servant can mark up to 15 territories as “Available to Self Assign”.

Note: sfg 3.2 clearly states the service overseer and territory servant ensure the congregation territory is thoroughly covered, not publishers.

These territories will show on the NW Publisher app under Available to Self-Assign, and can be “self-assigned” by the group you select, either Elders, Elders and Ministerial Servants, Elders and Ministerial Servants and Pioneers, or Publishers.

To enable Self-Assign Territories, please see Territory Settings > Allow Self Assign Territories for instructions.

To set a Territory as Available to Self Assign:

Click Territories > Territories List or Territories List and Map
Select the Territory
Click Assignments
Click the button Allow Self-Assign
Send the App Datag

Edit Territory Assignment

Click Territories
Select the territory
Click Assignments
Click the Unlock button
Make the edits
Send App Data

Note: You cannot edit the Date Assigned or Completed. If you make a mistake, simple Complete the Territory, then Delete the Territory Assignment History.

Complete Territory

Click Territories
Select the territory
Click Assignments
Set the Date the territory was Completed
- Note: The Completed Date must comply with the Branch Data Retention Policy
Optionally, tick Campaign to indicate if this was covered during a campaign.
Click Completed

Note: If you have added Territory Addresses, you should Reset Addresses before re-assigning this territory.

Completing Territories via NW Publisher app

If enabled, publishers can Complete the territory via the NW Publisher app.

Note: See Territory Settings > Allow Self Complete Territories

Completed territories are Automatically Imported into NW Scheduler when a brother with User Access – Territories Edit first opens NW Scheduler.

Delete Territory Assignment History

Click Territories
Select the territory
Click Assignments
Select the Territory Assignment
Click Delete

Data Retention Policy

New World Scheduler strictly follows the Data Retention Policy and remains obedient to direction given.

Territory Assignment Records are retained for the current service year and for the previous service year only. (see sfla).

Old data is automatically removed on January 1st each year.

For your reference, the current service year starts in September and ends in August of the next year.

For example:

On September 1st, 2022, the current service year is 2023 and runs from September 2022 – August 2023 and the previous service year is September 2021 – August 2022.
On August 30th, 2022, the current service year is 2022 and runs from September 2021 – August 2022 and the previous service year is September 2020 – August 2021.

For territories that were last completed before the previous service year, only the Last Completed date is retained.

Quick Steps

The Territory Servant can use the following Quick Steps from the Me view:

Send Assigned Territories to Group Overseers
Send Overdue Territories Reminder
Send Territory Coverage to all elders

NW Publisher app Territories

Territories

If you have enabled NW Publisher app and the App Feature Show Territories, assigned territories will be shown on the Territories view of the app.

Note: Territories are displayed on the NW Publisher app according to the selected App Display

The Territories List view is divided into three categories:

Congregation. Can be seen by all in the congregation. Territories assigned to you will shown up the top.
Field Service Group. Can only been seen by persons in that Field Service Group.
Personal. Can only been seen by the assigned Publisher.

Territory Requests

If you have enabled the App Feature Allow Territory Requests, publishers can make a Territory Request from the NW Publisher app.

An Email Notification can be sent anytime a publisher Requests a Territory.

Please see App Features – Me view – Territory Requests and Email Notifications for more information.

Territory Campaigns

All Active Campaigns can be selected when you create a New Territory Assignment.

Campaign territories are normally territories that have not yet been assigned are are not currently being worked.

However if you are half-way thru a territory a want to change to Campaign, you will need to first Complete the Territory the territory, then create a New Territory Assignment.

Please ensure you do not “reset addresses” in between, so as not to double-up calling on people.

Please see Territory Campaigns for more information.