New World Scheduler Public Speaker Sharing allows you to share your local Public Speaker information with nearby congregations, as well as Send and Receive Requests for Public Speakers directly from within New World Scheduler.
Changes made to your Public Speakers will automatically be shared with all Approved congregations in your circuit, and any other Circuits you are in.
Public Speaker Sharing is self-managed by all congregations within a circuit. Since elders already personally know other elders in their circuit, this ensures Public Speaker Sharing remains secure.
Public Speaker Sharing has been designed to be fully integrated with existing New World Scheduler Public Talk Scheduling, which means you can easily schedule some congregations manually, and some via Public Speaker Sharing.
- Note: We kindly request each person who uses Public Speaker Sharing first spend a few minutes reading these Help pages and learning how Public Speaker Sharing works and how to correctly use.
To access Public Speaker Sharing, click Congregation > Public Speaker Sharing
Enable Public Speaker Sharing
- First, please carefully read all information on this page and Common Questions & Problems
- Before enabling Public Speaker Sharing, please ensure:
- You have created your Circuit and assigned your congregation to this circuit. Please see Circuits, Congregations & Public Speakers.
- You have assigned a COBE and Public Talk Coordinator. See Congregation Responsibilities.
- The COBE and Public Talk Coordinator have their Name and either an Email or Phone set. See Person Information.
- Click Congregation > Public Speaker Sharing
- Click Enable Public Speaker Sharing
Create your Circuit
- Note: Please ensure you have correctly named your Circuit. You can change the Circuit Name Format is Settings. Please do not include “A” or “B”, or language codes, they are still the same Circuit.
- Click Congregation > Public Speaker Sharing > Congregations
- Select your Country
- Select your Region
- Note: A list of Circuits that have already been created in this region will now be displayed.
- Note: If your circuit spans several Regions, e.g. some Foreign Language circuits, select the Region which has the most congregations.
- Check the list to see if your Circuit already exists.
- If your circuit already exists: See Join a Circuit below.
- If your circuit does not already exist: Click Create My Circuit. Your circuit will now be created and you will be automatically joined and Approved.
- Note: Please double-check your Circuit Name is correct, as it cannot be changed later.
Join a Circuit
- Click Congregation > Public Speaker Sharing > Congregations
- Select your Country
- Select your Region
- Note: A list of Circuits that have already been created in this region will now be displayed.
- Note: If your circuit spans several Regions, e.g. some Foreign Language circuits, select the Region which has the most congregations.
- Select the Circuit you wish to join.
- Note: You should only join your circuit, or neighbouring circuits with whom you wish to share and request Public Speakers.
- Note: You may join a maximum of 3 circuits, but this would be quite rare. Usually you would only join your circuit and perhaps your neighbouring Circuit.
- Note: Ensure you recognize and trust the congregations already in that circuit. Ensure they recognize and trust you.
- Click Request Join.
- Select whether your congregation is in this circuit or not.
- Note: If yes, your Request to Join will be as a Congregation in this circuit. If no, your Request to Join will be as a Guest Congregation from a neighbouring circuit.
- Wait for someone in that Circuit to Approve your request. You should phone or email them to verify who you are and ask them to Approve you.
- Note: When New World Scheduler is first opened, any Public Speaker Sharing updates are processed. To refresh, close and re-open New World Scheduler.
Leave a Circuit
- Note: Before you can leave a circuit, you must first Cancel or Deny any outstanding Public Speaker Requests from that circuit.
- Note: If you are the only Approved Congregation in a Circuit and want to leave, please Delete the Circuit. We do not want empty circuits.
- Click Congregation > Public Speaker Sharing > Congregations
- Select your Country
- Select your Region
- Note: A list of Circuits that have already been created in this region will now be displayed.
- Select the Circuit you wish to leave.
- Note: You can only leave a circuit if you have previously Requested to Join.
- Click Leave Circuit.
- You will then be given the option to remotely delete your Public Speaker data from all congregations in that circuit. We recommend selecting No, especially if you have sent or received any Public Speaker Requests.
Congregations in Circuit
Public Speaker Sharing is self-managed by all congregations in that circuit. This means that any congregation already in that circuit can Approve or Deny another congregation from joining that circuit. Since elders already personally know other elders in their circuit, this ensures Public Speaker Sharing remains secure.
Congregations in Circuit shows any congregations in your circuit who have Requested to join that circuit, including their current Request Status. Congregations who have Requested to Join, but have not yet been Approved or Denied, are shown in orange.
Once a congregation is Approved, your Public Speakers will be shared with them, and theirs will be shared with you. You can Request their speakers, and they can request your speakers.
To Approve a Congregation:
- Click Congregation > Public Speaker Sharing > Congregations
- Select your Country
- Select your Region
- Note: A list of Circuits that have already been created in this region will now be displayed.
- Select your Circuit
- Select the Congregation
- Check their Details (shown in red) and ensure you recognize and trust this congregation. You could even message or email them to confirm they made this request.
- Click Approve
- Note: The newly approved congregation can now Share Public Speakers and make Public Speaker Requests with all congregations in that circuit. They will need to close and re-open New World Scheduler to refresh their Approval status.
To Deny a Congregation
- Click Congregation > Public Speaker Sharing > Congregations
- Select your Country
- Select your Region
- Note: A list of Circuits that have already been created in this region will now be displayed.
- Select your Circuit
- Select the Congregation
- Click Deny
- Note: The congregation will immediately stop sharing Public Speakers and Public Speaker Requests, and will be automatically deleted in 60 days.
- Note: You would generally not Deny a congregation who was already Approved, unless their Approval was a mistake (e.g. a duplicate, or they created a new NW Scheduler congregation). If you Deny a congregation that was already Approved, and already has outstanding Public Speaker Request, you will cause problems for that congregation.
Guest Congregations
Guest Congregations shows congregations who are in a neighbouring circuit, but have Requested to join your circuit. Once Approved, they will also Share your Public Speakers and are able to make Requests of congregations in that circuit.
Important: Guest Congregation Sharing is one-way sharing. This means any Guest Congregations can receive your Public Speakers and can make Requests of your speakers, but you will not be able to see theirs or request theirs. If you would like to share and request their speakers, your congregation must join their Circuit as a Guest Congregation.
The reason for this is simple: Not all congregations in a circuit want to receive or request speakers from another circuit. Therefore if you want to do this, you must join that circuit as a Guest Congregation.
Guest Congregations are Approved and Denied in the same way as regular Congregations.
Delete a Congregation
Public Speaker Sharing is self-managed by all congregations within a circuit. Since elders already personally know other elders in their circuit, this ensures Public Speaker Sharing remains secure. We cannot delete congregations, only elders in the same circuit can.
To delete a congregation, simply select the congregation and click Deny.
The congregation will immediately stop sharing Public Speakers and Public Speaker Requests, and will be automatically deleted in 60 days.
- Note: You would generally not Deny a congregation who was already Approved, unless their Approval was a mistake (e.g. a duplicate, or they created a new NW Scheduler congregation). If you Deny a congregation that was already Approved, and already has outstanding Public Speaker Request, you will cause problems for that congregation.
Delete Circuit
- Click Delete Circuit to delete the circuit and all data.
- Note: You can only do this if no other Approved Congregations exist in this circuit.
Disable Public Speaker Sharing
- Click Disable Sharing to disable Public Speaker Sharing.
- You will then be given the option to remotely delete your Public Speaker data from all congregations in that circuit. We recommend selecting No, especially if you have sent or received any Public Speaker Requests.
- Note: You should first Cancel or Deny any outstanding Public Speaker Requests before disabling sharing.
Common Questions and Problems
Circuit Names must please follow the correct format. This is usually <CODE>-<NUMBER> (e.g. USA, Canada, Australia, etc). Some parts of the world have different formats, which can be changed in Settings.
Please do not include different sides of a circuit in the Circuit Name, e.g. “A” or “B”. It is still same same circuit.
- Example: If you are assigned to A-1-B, the Circuit Name is A-1.
Please do not include language names or codes, they are still the same Circuit.
- Example: If you are assigned to A-1 Chinese, the Circuit Name is A-1.
The only way to fix this is Delete the Circuit, and then re-create. If there are other congregations already in the circuit, it would be wise to first discuss this with them.
You will need to do this manually, in the normal manner.
Obviously only congregations who are using Public Speaker Sharing will be Shared.
That is up to you. We provide scheduling software only. You must still fulfill your role as a Public Talk Coordinator.