Scheduling the Christian Life and Ministry Meeting in New World Scheduler is quick and easy! The Coordinator of the Body of Elders and the Life and Ministry Meeting Overseer can both schedule the various parts of the Christian Life and Ministry Meeting.
To schedule the Christian Life and Ministry (CLM) Meeting, click Schedule > Life and Ministry Meeting
Schedule the Christian Life and Ministry Meeting
- Note: The Christian Life and Ministry meeting schedule automatically updates. Please see Updating Christian Life and Ministry Meeting schedule for more information.
- Note: To add a Congregation Event, such as Circuit Overseer, Circuit Assembly, etc. please see Congregation Events. New World Scheduler scheduler will not automatically clear any Assignments on these weeks, you must do this manually in accordance with local circumstances.
- Click Schedule > Life and Ministry Meeting
- On the left, select the Meeting you wish to Schedule.
- Note: Meetings with a Congregation Event for that week will be highlighted in blue.
- Optionally, if you have added any Language Groups, either select Congregation or the Language Group name
- Optionally, select the School
- Click which Meeting Part you wish to Schedule
- Note: You can also use Auto-Assign to automatically assign multiple parts.
- Select the person to do the part
- Repeat for each part
- Optionally, for any Auxiliary Schools select which Field Service Group should be the Audience
Select a Person to do the Life and Ministry Meeting part
- Select a Person to handle the part
- Note: Their Part History and Person Notes are then shown on the right.
- Click OK to assign this person to the meeting part
List of persons
After selecting a meeting Part to Schedule, a list of Available Persons is then shown. This list can be sorted by the following Sort Options:
- Recent This. The last time the person gave this part. E.g. Chairman, Return Visit, Congregation Bible Study, etc.
- Recent School. The last time the person gave any School part, not including Assistant. E.g. Initial Call, Return Visit, Bible Study, Student Talk.
- Recent Assistant. The last time the person was an Assistant.
By default, the list is sorted by Recent This, then by Recent School. The yellow-highlighted person is the recommend person to give this part. It is also the same person Auto-Assign would choose.
- Note: Only Active persons who have the correct Assign value will show in this list, and if you are scheduling a Language Group, the person must be in that Language Group.
Warnings
A grey warning symbol will be shown next to a persons name if they have been assigned a part with in the minimum specified time.
- Note: Adjust the Minimum time between CLM Parts in Schedule Settings.
A green warning symbol will be shown next to a persons name if they also have a Duty this meeting.
An orange warning symbol will be shown next to a persons name if they have another part this meeting. Hover over the warning to see what part they have.
A red warning will be shown next to a persons name if they are Away (or on holiday).
- Select a Person to handle the part
- Note: Their Part History and Person Notes are then shown on the right.
- Click OK to assign this person to the meeting part
Additional Scheduling Information
- As per S-38, Sample Conversation Videos are automatically assigned to the Chairman. This cannot be changed.
- ‘Video only’ Living parts should logically be assigned to whichever brother will announce the video and ask for it to be played, usually the Chairman.
- The language of the Life and Ministry meeting data comes from both your Congregation Language and Program Language Settings.
Change or Remove an Assignment
To change an assignment, simply click on the Meeting Part you wish to change, then select a new person.
To remove an assignment, simply click on the Meeting part you wish to remove, click Clear, then click Select.
Change or Edit Life and Ministry Meeting Parts
For flexibility, you can adjust both the Living 1 and Living 2 part titles and timing.
The timing for the Congregation Bible Study will automatically be adjusted based on the combined timing of the Living 1 and Living 2 parts.
You cannot add a third Living part, nor can you adjust any other meeting parts. There is no written direction allowing elders to do this.
Life and Ministry Meeting Reminders and Notifications
Quick Steps
The following Quick Steps are available:
- Send Life and Ministry Meeting Assignment Reminders
- Send Chairman Outlines to chairmen
- Send Assignment Slips to students
- Send School Worksheets to chairmen and auxiliary counsellors
NW Publisher app
Life and Ministry Meeting schedules and upcoming Life and Ministry Meeting assignments can be sent to and displayed on the NW Publisher app, along with Notifications and Reminders.
Add or Remove Schools
Adjust the Usual Number of schools to how many Life and Ministry meeting schools you usually have. This will ensure all future weeks have this amount of schools.
On the other hand, if you need to add a school for only a few weeks, click Add to add a School to that week.
You can also remove a school for a particular week by clicking Remove. E.G. The week of the Circuit Overseer.
Auto-Assign the Life and Ministry Meeting
Auto-Assign is a feature in New World Scheduler that allows the Coordinator of the Body of Elders and the Life and Ministry Meeting Overseer to automatically select which students will handle each part.
Auto-Assign can save time and also ensure students are evenly scheduled. However, Auto-Assign should please be used responsibly.
- Note: Please see Auto-Assign Help for more information about how Auto-Assign works, Auto-Assign limitations and how to best use Auto-Assign.
Auto-Assign uses any Available Persons, as set in Assign Privileges and Duties
- Note: Tick All COBE Parts or All LMMO Parts to automatically select all COBE or LMMO parts.
Schedule a Language Group
Language Groups can schedule their own Christian Life and Ministry meeting.
After you have added a Language Group and ticked Midweek Meeting, the Schedule Life and Ministry Meeting screen will allow you to chose between either Congregation or Language Group scheduling.
- Note: Please see Groups and Families > Language Groups to add a Language Group and tick Midweek Meeting
Only persons who have been assigned to the Language Group will be shown when scheduling Language Groups.
Common Questions and Problems
Please carefully re-read the section Schedule the Christian Life and Ministry Meeting above.
Only Active persons who have the correct Assign value set will show in this list.
Please check the person is:
- Either Active or a CLM Student. See Person > Spiritual
- Assigned to that assignment or duty. See Persons > Assign
- If you are scheduling a Language Group, the person must be in that Language Group
Please carefully re-read Additional Scheduling Information
For flexibility, you can adjust both the Living 1 and Living 2 part titles and timing.
You cannot add a third Living part, nor can you adjust any other meeting part. There is no written direction allowing elders to do this.
Please carefully re-read the section Schedule the Christian Life and Ministry Meeting above.
As per S-38, Sample Conversation Videos are automatically assigned to the Chairman. This cannot be changed.
‘Video only’ Living parts should logically be assigned to whichever brother will announce the video and ask for it to be played, usually the Chairman.
Generally, the language of the Life and Ministry meeting data comes from the Congregation Language. Please ensure this is set correctly.
Some display data comes from your Program Language. Please ensure this is also set correctly.
If you later change your Congregation Language or Program Language, this may affect the meeting data language.
Additionally, if multiple users are using a different Program languages, this may also affect the meeting data language.
Click the Refresh button next to Living 1 and Living 2 to Refresh.
Please carefully re-read the section Schedule the Christian Life and Ministry Meeting above.
To add or remove a Congregation Event, such as Circuit Overseer, Circuit Assembly, etc. please see Congregation Events and Announcements.
Please use the Change Meeting Day Congregation Event
This is not possible, and not necessary.
The Circuit Overseer already knows he is giving the Closing Prayer, so there is no need to schedule him to do so.
Simply leave the Closing Prayer field blank.
Please carefully re-read Schedule the Christian Life and Ministry Meeting above.
Local circumstances vary, and some congregations may still have certain parts during the week. Additionally, sometimes brothers set the wrong week as a Congregation Event.
Therefore, New World Scheduler will not automatically clear or remove any assignments for Special Event weeks. If need, you can do this manually. Additionally assignments can still be scheduled on these weeks if needed.
Please see Congregation Information and ensure This Year and Next Year meeting Day and Time is correct.
Yes, please carefully re-read Schedule a Language Group
For these persons, tick Assign > Language Group
No, the Instructions for Our Christian Life and Ministry Meeting specifically state that the study point is recorded by the student, and not the Chairman. New World Scheduler is obedient to all direction given.
It is up to you, but we recommend simply adjusting the schedule after the meeting to reflect what actually happened, and who actually gave each part. That way the Part History will be correct.
There is no way to track or record who “cancelled” or who “filled-in”, nor is this necessary.
4 weeks of Life and Ministry Meeting schedules, Weekend Meeting schedules, Field Service schedules and Public Witnessing schedules are shown in NW Publisher app. This cannot be changed.
Data imported from KHS often has this problem, as KHS data is inconsistent and often corrupted.
Please simply remove the Chairman, then re-add them.
Going forward you will not have this problem.
Additional Help
- Schedule the Christian Life and Ministry Meeting
- Schedule Local Public Talks
- Schedule Away Public Talks
- Schedule Field Service
- Schedule Public Witnessing Carts
- Schedule Congregation Duties
- Schedule Kingdom Hall Cleaning
- Schedule Lawn & Garden Care
- Schedule Maintenance Tasks (LDC)
- Schedule Circuit Overseer Visit
- Auto-Assign
- Language Groups