Public Speaker Sharing

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New World Scheduler Public Speaker Sharing allows you to share your local Public Speaker information with nearby congregations, as well as Send and Receive Public Speaker Requests directly from New World Scheduler.

Changes made to your Public Speakers will automatically be shared with all Approved congregations in your circuit, and any other Circuits you are in.

Public Speaker Sharing is self-managed by all congregations within a circuit. Since elders already personally know other elders in their circuit, this ensures Public Speaker Sharing remains secure.

To open Public Speaker Sharing, click Congregation > Public Speaker Sharing

NW Scheduler Congregation Public Speaker Sharing Menu New World Scheduler

Enable Public Speaker Sharing

Circuits

Congregations

Requests

Fixing or Diagnosing Sync or Sharing Problems

Common Questions and Problems

Enable Public Speaker Sharing

  1. Before enabling Public Speaker Sharing, please ensure:
  2. Click Congregation > Public Speaker Sharing
  3. Click Enable Public Speaker Sharing
  4. Select your Country
    • Note: If you are in the United States, also select your Region
NW Scheduler Congregation Public Speaker Sharing New World Scheduler

Circuits

The Circuits list shows all Circuits in a selected Country or Region.

You should Join or Create your circuit. You might also choose to join any nearby circuits with whom you will share or request Public Speakers.

Naming Circuits

Please carefully check your Circuit Name MATCHES the Circuit Name given by your local branch. This can be found on jw.org.

Please DO NOT include any A,B,C divisions.

Examples:

  • NY-5
  • NJ-12-S
  • CH-01
  • ESP-006
  • London 06
  • 103
  • EU-Chinese-04
  • Lazio 2

NW Scheduler will first validate your Circuit Name and ensure it fits with the correct format for your country.

If the circuit name is correct, you will be able to create your circuit. Otherwise, please change your Circuit Name to match the format used by your branch territory.

Create your Circuit

Create Circuit Locally

Before you can create the circuit on Public Speaker Sharing, you must create it locally.

Please see Circuits, Congregations & Public Speakers to create your circuit locally.

Create Circuit on Public Speaker Sharing

  1. Click Congregation > Circuits, Congregations & Public Speakers
  2. Create the Circuit on your local computer
  3. Click Congregation > Public Speaker Sharing
  4. Click Join or Create
  5. Select your Country
    • Note: If you are in the United States, also select your Region
  6. If your circuit does not already exist: Click Create My Circuit. Your circuit will now be created and you will be automatically joined and Approved

Join a Circuit

  1. Click Congregation > Public Speaker Sharing
  2. Select Join or Create
  3. Under Circuits, select your Country
    • Note: If you are in the United States, also select your Region
  4. Select the Circuit you wish to join
      • Note: Please only join your circuit and neighbour circuits with whom you will request Public Speakers
  5. Click Request Join button
  6. Select either Primary Circuit or Guest Circuit
  7. Wait for an Approved Congregation already in that Circuit to Approve your request
    • Note: You could phone or email them to verify who you are and ask them to Approve you. Public Speaker Sharing is self-managed by all congregations within a circuit. Since elders already personally know other elders in their circuit, this ensures Public Speaker Sharing remains secure.
  • Note: In rare cases a brother might create a Circuit, but then stop using NW Scheduler. Later other congregations try to join this circuit, but are unable to be approved. In such cases, please Contact Us with your Country, Region and Circuit Name and we can assist. Please verify that you have first tried to personally contact that congregation.

Rename Circuit

  1. Click Congregation > Public Speaker Sharing
  2. Select the Circuit you wish to rename
  3. Click Rename Circuit
  4. Enter the new Circuit Name
  5. Click Confirm
    • Note: This will change the Circuit Name for all congregations in that circuit

Leave Circuit

  • Note: Before you can leave a circuit, you must first Cancel or Deny any outstanding Public Speaker Requests from that circuit
  1. Click Congregation > Public Speaker Sharing
  2. Select the Circuit you wish to leave
  3. Click Leave Circuit
  4. You will then be given the option to remotely delete your Public Speaker data from all congregations in that circuit. We recommend selecting No, especially if you have sent or received any Public Speaker Requests.

Congregations

The Congregations List shows all congregations in the selected Circuit, including their Status.

Congregations who have Requested to Join, but have not yet been Approved or Denied, are shown in orange.

Congregations who are in this circuit have a dark green icon, whereas Guest Congregations have a light green icon.

Sync Congregations and Public Speakers

Once you have Created or Joined a Circuit and been approved, your computer will automatically synchronize all other Approved Congregations and their Public Speakers.

These congregations and public speakers will be shown in Circuits, Congregations & Public Speakers with a handshake icon.

This also allows you to make Public Speaker Requests for any of those congregations and public speakers.

Approve Congregation

  • Note: You should promptly Approve all congregations in your area that you recognize.
  1. Select the Congregation
  2. Click the Congregation Information button (down the bottom) and ensure you recognize and trust this congregation
    • Note: You could message or email them to confirm they made this request
  3. Click Approve Congregation
  4. This congregation can now share Public Speakers and make Public Speaker Requests

Deny Congregation

  • Note: You should only Deny congregations that you do not recognize, or who joined by mistake.
  • Important: If you Deny a congregation that was already Approved, you may cause major problems for that congregation! Be very careful before doing this. There would generally be no reason to do this.
  1. Select the Congregation
  2. Click Deny
    • Note: The congregation will immediately stop sharing Public Speakers and Public Speaker Requests, and will be automatically deleted in 60 days.

Guest Congregations

Guest Congregations are congregations who have been approved to join your Circuit, but are not in your Circuit. They are in a nearby Circuit.

The only difference between Primary Congregations and Guest Congregations is that Guest Congregations cannot Approve or Deny other congregation.

Remove a Congregation or Circuit from your View

A Congregation might join your Circuit as a Guest. This means they are not in your Circuit, but in a nearby Circuit.

However, this congregation might be far from your congregation, and you might not want to request their Public Speakers.

In this case, under Circuits, Congregations & Public Speakers you can Disable Circuits. Any congregations or Public Speakers in a disabled circuit will not show when Scheduling Public Talks.

Requests

The Requests List show all Incoming and Outgoing Requests that have been made with your congregation.

  • Approved requests are show in green
  • Pending requests are shown in orange
  • Denied requests are shown in red
  • Cancelled requests are shown in white

Requests are updated when you first open NW Scheduler, or you can click the Refresh button. Sometimes requests might take several hours to update.

An orange exclamation mark ! will alert you if any Incoming Requests are Pending, Denied or Cancelled.

To remove the orange exclamation mark ! simply handle these requests. For example, Approve or Deny any Requests, and delete any incoming Cancelled or Denied Requests.

Request Public Speaker

  1. Click Schedule > Public Talks Local
  2. Select the week you want to schedule
  3. Click Public Speaker
  4. Select the Congregation
    • Note: If the Congregation is Shared, a “shared” icon will appear
  5. Select the Public Speaker
    • Note: You can only schedule a Public Speaker who is available for that week. Click Availability for detailed information
  6. Select an Outline
  7. Click Send Request
  8. Verify the information is correct, and optionally add a message for their Public Talk Coordinator.
  9. Click Yes
  10. Click OK
NW Scheduler Congregation Public Speaker Sharing Request Public Speaker New World Scheduler

Receive Public Speaker Request

  • Note: You can also navigate directly to this Request by clicking the Navigate to Request button
  1. Click Schedule > Public Talks Away
  2. Local the Public Speaker and Date the request was for
    • Note: This will be shown in orange
  3. Click Public Speaker Request
  4. Click Approve or Deny
  5. Verify the information is correct, and optionally add a Message for their Public Talk Coordinator
  6. Click Yes
  7. Click OK
NW Scheduler Congregation Public Speaker Sharing Receive Public Speaker Request New World Scheduler

Change a Request

Once a Public Speaker Sharing Request has been Sent or Approved, it is no longer possible to change this request.

You would need to first Cancel and then create a new Request.

A future version of NW Scheduler will allow changes to be made, and will make requests more flexible.

Fixing or Diagnosing Data, Sync or Sharing Problems

There are several things both you can do, and other congregations in your Circuit can do, to diagnose and fix Public Speaker Sharing Problems.

The following should be tried in order of importance:

Update NW Scheduler

Ensure your congregation and all other congregations in your Circuit are using the latest Minor Version of NW Scheduler.

Refresh Requests

  1. Under Requests, click the Refresh Requests button
  2. Check the Public Speaker Sharing Logs
  • Note: This refreshes all Public Speaker Requests, and cleans up any missing or duplicated Public Talk Assignments.
  • Note: There is no need to regularly do this, but if your data has problems this will likely fix it.

Refresh Congregations and Speakers

  1. Under Congregations, click the Refresh Congregations and Speakers button
  2. Ask other congregations in your Circuit to also click the Refresh Congregations and Speakers button
  • Note: This button causes a fresh copy of your Public Speaker data to be sent to other congregations. It also forces a check for any new data from other congregations.
  • Note: There is no need to regularly do this, but if any congregation is having problems this will likely fix the problem.

Check Public Speaker Sharing Logs

  1. In the bottom-right corner, click the Public Speaker Sharing Logs and carefully check these Logs
  2. Ask other congregations in your Circuit to also click the Public Speaker Sharing Logs and carefully check these Logs
  • Note: This will show you exactly what is being transferred to/from other congregations, and hopefully will help you diagnose any problems.

Leave and Re-join Circuit

If a congregation is still having problems, they should Leave and then Re-join the Circuit.

If all congregations in a Circuit are having problems, you should Delete and re-create the Circuit.

I still have problems...

If you still have problems, please take multiple, full-screen screenshots of you performing all steps above, and then Contact Us.

Please do not Contact Us unless you have performed all of the above, and unless you include screenshots.

Common Questions and Problems

Circuits

Please see Naming Circuits

Please see Rename Circuit and ensure you name the circuit correctly

In some instances a brother might create a Circuit, but then stop using NW Scheduler. Later other congregations try to join this circuit, but are unable to be approved.

In such cases, please Contact Us with your Country, Region and Circuit Name and we can assist.

If a duplicate Circuit has been created, whichever congregation created the circuit should either remove it or rename it.

If no congregation still has access to the circuit or no one can delete it, the circuit will be automatically deleted after 60 days.

If a circuit is still showing after 60 days, please Contact Us and we can manually remove it.

Each congregation may join their Primary Circuit, and up to 5 other circuits as Guests. This cannot be changed.

Six circuits represents over 120 different congregations and over 2000 different Elders and Ministerial Servants, which is more than enough to schedule your Public Talks.

If you need to schedule Public Speakers from other congregations, please do so via Public Talks Local.

Congregations and Public Speakers

Yes, any changes made to your Public Speakers will automatically be shared with all Approved congregations in your circuit.

You will need to do this manually, in the normal manner.

Only congregations who have enabled Public Speaker Sharing are Shared.

Please see Congregations

Technically you can adjust this information in Congregation > Circuit, Congregations and Public Speakers, however if a congregation is shared and makes any changes to their own congregation information, this will overwrite your changes.

Each congregation is responsible for setting their own congregation name, meeting times, etc.

Requests

An orange exclamation mark ! will alert you if any Incoming Requests are Pending, Denied or Cancelled.

To remove the orange exclamation mark ! simply handle these requests. For example, Approve or Deny any Requests, and delete any incoming Cancelled or Denied Requests.

You will need to do this manually, in the normal manner.

Only congregations who have enabled Public Speaker Sharing are Shared.

We suggest you ask him.

Requests are updated when you first open NW Scheduler, or you can click the Refresh button.

Sometimes requests might take several hours to update.

If you have waited 24 hours and the request status still has not updated, please check the Public Speaker Sharing Logs.

No, once a Public Speaker Sharing Request has been Sent or Approved, it is no longer possible to change this request.

You would need to first Cancel and then create a new Request.

A future version of NW Scheduler will allow changes to be made, and will make requests more flexible.

Additional Congregation Help

Additional Scheduling Help

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