Schedule JW Duties

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New World Scheduler allows appointed brothers to quickly and easily schedule all JW Duties, such as Attendants, Security, Sound, Video, Microphones, Platform or a Custom Duty. You can schedule as many or as few of these JW duties as you want, depending on your local circumstances.

To schedule JW Duties, click Schedule > Duties

New World Scheduler Congregation Duties Scheduler Duties Menu

Customize Duties

Schedule Congregation Duties

Auto-Assign JW Duties

Duty Reminders and Notifications

Common Questions and Problems

Customize Duties

Before you start scheduling duties, they can be customised for your local circumstances.

These are given a default English name, but can be changed to anything in any language. The new duty names will appear on all schedules and in the App.

If you have enabled Congregation Sharing, the customized duty names will be shared among all Shared Persons.

If you do not want to use a certain Custom Duty, simply erase the name and don’t schedule anyone for that duty. It will not display on the schedule.

Schedule Congregation Duties

  • Note: To set a week as Circuit Overseer, Circuit Assembly or any other Special Event, please see Congregation Events and Announcements
  • Note: If you do not want to use certain Duties, erase the Duty name and do not schedule anyone for that Duty. It will then not display on schedules.
  • Note: Duties can be scheduled up to 3 months in advance.
  1. Select Schedule > Duties
  2. Determine whether JW duties will be Assigned by Week or Meeting, and then select either Assign by Week or Assign by Meeting.
    • Note: This will be saved for your congregation, and should only be set once. Please do not keep changing between the two, or you will see unexpected results.
  3. Select the Week or Meeting you wish to Schedule.
  4. Click the Duty you wish to schedule
    • Note: Some duties allow you to schedule multiple people, E.G. Attendant allows you to schedule 2 persons, and Microphones allows you to schedule 4. You should always start from 1.
  5. Select the persons to perform that duty
    • Note: Only Active persons who are not Away and have the correct Assign value will show in this list. Please see Help > Persons for more information.
    • Note: If the person has another Duty, Assignment or CLM teaching assignment that day, a Yellow Triangle will appear warning you. Student assignments will not warn you.
  6. Click OK
New World Scheduler Congregation Duties Scheduler Duties Schedule view

Auto-Assign JW Duties

Auto-Assign is a feature in New World Scheduler that allows elders or another appointed brother to automatically assign all JW Duties for several weeks.

This can save much time and ensure persons are evenly scheduled. However this must be used with discretion. Please see New World Scheduler Auto-Assign for more information about how Auto-Assign works, and how to best use Auto-Assign.

New World Scheduler Congregation Duties Scheduler Duties Auto-Assign

Duty Reminders and Notifications

Quick Steps

The following Quick Steps are available:

  • Send Congregation Duties Schedule to those with Duties
  • Send Congregation Duties Reminders

NW Publisher app

Duties are included in the Life and Ministry Meeting schedule and Weekend Meeting schedule on the NW Publisher app.

Duties are shown on the NW Publisher app, along with Notifications and Reminders.

Common Questions and Problems

Please carefully re-read the Schedule Duties section above.

If you do not want to use certain Duties, erase the Duty name and do not schedule anyone for that Duty. It will then not display on schedules.

Please carefully re-read the Schedule Duties section above.

Only Active persons who are not Away and have the correct Assign value set will show in this list.

Please check the person is:

  1. Active. See Person > Spiritual
  2. Not Away during that time. See Person > Information > Away Periods
  3. Assigned to that duty. See Assign Privileges and Duties

The Duties Scheduler can only schedule duties for your regular Weekend and Midweek meetings. You can also schedule a duty or custom assignment for field service meetings.

If a Congregation Event requires extra duties (e.g. during the Memorial), you have several options:

    1. Use the Duties Scheduler to schedule duties for that week as normal, and inform the brothers these duties are also for the Congregation Event (e.g. Memorial, Saturday Bethel Speaker). The date/times of the duties will reflect your regular meeting time, not the Event date or time.
    2. Include duty information in the Event Description of the main event.
    3. Create a separate Other Event and include duty information in the Event Description. Then send this Event only to those who have Duties.
    4. Manually schedule those duties.

Please carefully re-read Custom Duties above.

All New World Scheduler Duties can be customised for your local circumstances.

These are given a default English name, but can be changed to anything in any language. The new Custom Duty names will then appear on all schedules and in the App.

No. It is impossible to account for every possibility or every possible situation, and unreasonable to expect a computer program to do so.

The Duties scheduler and auto-assign work very well in a standard congregation, which handles things in the standard way. If your congregation does things differently, we recommend simply doing things the way everyone else does.

If you must do things differently, then please feel free to either manually assign or make manual adjustments.

NW Scheduler should be considered a tool to help the responsible brothers. It is the brothers responsibly to make assignments, not a computer program or algorithm.

That is correct. You must schedule duties in order, from Person 1 – 4.

You cannot just schedule “Person 2”.

Additional Help

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