New World Scheduler supports moving persons in and out of the congregation, and deleting persons.
The following information will help you determine which you should do.
Person moves IN from another congregation
"Moved In" date
New World Scheduler does not have or use a “Moved In” date. This field is simply not needed as past Congregation Field Service Reports are locked once marked as Submitted to Branch and do not need to be adjusted when new people move in or out.
However, good communication is needed to determine which congregation will “report” the persons last month of Field Service to the branch.
Example 1
Brother Smith moves into your congregation on June 7th.
You determine the other congregation will not include his May report in their congregation totals. Therefore, his May report should be included in your congregations totals.
In this case, you should add/import him into NW Scheduler and be sure to add his May report into NW Scheduler before your May Congregation Field Service Report (S-1) is marked Submitted to Branch.
Example 2
Brother Smith moves into your congregation on June 15th.
You determine the other congregation will include his May report in their congregation totals. Therefore, his May report should not be included in your congregations totals.
In this case, you should not add/import him into NW Scheduler until after your May Congregation Field Service Report (S-1) is marked Submitted to Branch.
Publisher Reports
When a person moves into your congregation, you should enter or import all their past Field Service Reports.
As explained above, this will not affect your previous Congregation Field Service Reports
Person was NOT previously in your congregation
Either Add a new Person or Import the Person
Person was previously in your congregation AND was previously marked as Moved
You should Un-Move or Return Person
If that is not possible, either Add a new Person or Import the Person
Person moves OUT to another congregation
Last Field Service Report
Good communication is needed to determine which congregation will “report” the persons last month of Field Service to the branch.
Example 1
Brother Smith moves out of your congregation on June 7th.
Since you are still collecting the May Reports, you determine it is best for the new congregation to include his May report in their congregation totals. Therefore, his May report should not be included in your congregations totals.
In this case, you should Transfer him to the new congregation, and either Delete or Move him before your May Congregation Field Service Report (S-1) is marked Submitted to Branch.
Example 2
Brother Smith moves out of your congregation on June 15th.
Since you have almost finished collecting the May Reports, you determine it is best for your congregation to include his May report in your congregation totals.
In this case, you should Transfer him to the new congregation, and either Delete or Move him after your May Congregation Field Service Report (S-1) is marked Submitted to Branch.
Person passes away (deceased)
If a person passes away, they should be Deleted from the congregation. This should be done after the month of their last Field Service report has been set as Submitted to Branch.
- Note: Remember, when the Congregation Field Service Report for a month is marked as Submitted to Branch, the information is locked. Subsequent additions or deletions do not affect the Congregation Field Service Report. This means the person can be safely deleted without affecting the congregation report.
For example: if a person passes away on June 15th, they should be deleted sometime in July, after the secretary has marked the June Field Service Report as Submitted to Branch.
- Please Note: We understand it can be distressing to “delete” a person from the congregation after they have passed away. Deleting a persons name from a computer program in no way affects how Jehovah views or feels about them. They are still 100% safe in Jehovah’s memory. Nevertheless if you would prefer, you could mark them as Moved instead of deleting them.
Move a Person
- Note: Moved persons will be automatically deleted after 6 months if they have not returned.
- Click Persons
- Select the Everyone filter
- Select the Person you wish to move
- In the bottom-right corner, check Moved
- Confirm your choice
- Note: Moved Persons do not show in the Everyone Filter. You must select the Moved filter to see Moved persons.
Un-Move or Return a Person
- Note: You can only Un-Move or Return a person within 6-months of them moving. Otherwise they will have been automatically deleted.
- Click Persons
- Select the Moved filter
- Note: Moved Persons do not show in the Everyone Filter. You must select the Moved filter to see Moved persons.
- Select the Person you wish to un-move or return
- In the bottom-left corner, untick Moved.
- Confirm your choice
Delete a Person
Deleting a person removes all their data from NW Scheduler and NW Publisher app.
- Note: Deleting a person does not affect past Congregation Field Service Reports (S-1), as this data is “locked” when you click Submitted to Branch.
- Click Persons
- Select the Person you wish to delete
- Note: If the person is not in the list, try checking down the bottom of the list, or try changing the Filter to Moved
- Click the Delete button
- Note: If you have enabled Congregation Sharing, you cannot delete yourself.
- Confirm your choice
- Note: Please be careful, this cannot be undone, except by Restoring from Backup
Common Questions and Problems
Inactive and Removed (disfellowshipped) persons will appear down the bottom of the list and are highlighted in Gray. Please check that section of the list, perhaps the person was incorrectly marked as Inactive or Removed (disfellowshipped).
Moved persons will not show in the Everyone list, but you must first change the Filter to Moved. Perhaps the person was incorrectly marked as Moved.
Additional Help
- Persons Help
- How to Import Persons
- How to Transfer or Export Persons
- Delete or Move Persons
- How to edit Person Information
- How to edit Spiritual Information
- How to Assign privileges, roles and duties to Persons
- How to edit Publisher Records
- How to Add or Edit Emergency Contacts
- How to let Publishers check their own Contact and Emergency Contact details
- User Access